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General Terms and Conditions applicable to Use of a Web Site.
We are committed to conducting our business in accordance with these principles in order to ensure that the confidentiality of personal information is protected and maintained.
A finance charge of 1.5% per month will be charged on invoices 30 days past due.
Data Protection Policy
Our company cyber security policy outlines our guidelines and provisions for preserving the security of our data and technology infrastructure.
The more we rely on technology to collect, store and manage information, the more vulnerable we become to severe security breaches. Human errors, hacker attacks and system malfunctions could cause great financial damage and may jeopardize our company's reputation.
For this reason, we have implemented a number of security measures. We have also prepared instructions that may help mitigate security risks. We have outlined both provisions in this policy.
This policy applies to all our employees, contractors, volunteers and anyone who has permanent or temporary access to our systems and hardware.
Confidential data is secret and valuable. Common examples are:
All employees are obliged to protect this data. In this policy, we will give our employees instructions on how to avoid security breaches.
When employees use their digital devices to access company emails or accounts, they introduce security risk to our data. We advise our employees to keep both their personal and company-issued computer, tablet and cell phone secure. They can do this if they:
We also advise our employees to avoid accessing internal systems and accounts from other people's devices or lending their own devices to others.
When new hires receive company-issued equipment they will receive instructions for:
They should follow instructions to protect their devices and refer to our [Security Specialists/ Network Engineers] if they have any questions.
Emails often host scams and malicious software (e.g. worms.) To avoid virus infection or data theft, we instruct employees to:
If an employee isn't sure that an email they received is safe, they can refer to our [IT Specialist.]
Password leaks are dangerous since they can compromise our entire infrastructure. Not only should passwords be secure so they won't be easily hacked, but they should also remain secret. For this reason, we advice our employees to:
Remembering a large number of passwords can be daunting. We will purchase the services of a password management tool which generates and stores passwords. Employees are obliged to create a secure password for the tool itself, following the abovementioned advice.
Transferring data introduces security risk. Employees must:
Our [IT Specialists/ Network Engineers] need to know about scams, breaches and malware so they can better protect our infrastructure. For this reason, we advise our employees to report perceived attacks, suspicious emails or phishing attempts as soon as possible to our specialists. Our [IT Specialists/ Network Engineers] must investigate promptly, resolve the issue and send a companywide alert when necessary.
Our Security Specialists are responsible for advising employees on how to detect scam emails. We encourage our employees to reach out to them with any questions or concerns.
To reduce the likelihood of security breaches, we also instruct our employees to:
Our [Security Specialists/ Network Administrators] should:
Our company will have all physical and digital shields to protect information.
Remote employees must follow this policy's instructions too. Since they will be accessing our company's accounts and systems from a distance, they are obliged to follow all data encryption, protection standards and settings, and ensure their private network is secure.
We encourage them to seek advice from our [Security Specialists/ IT Administrators.]
We expect all our employees to always follow this policy and those who cause security breaches may face disciplinary action:
Additionally, employees who are observed to disregard our security instructions will face progressive discipline, even if their behavior hasn't resulted in a security breach.
Everyone, from our customers and partners to our employees and contractors, should feel that their data is safe. The only way to gain their trust is to proactively protect our systems and databases. We can all contribute to this by being vigilant and keeping cyber security top of mind.